This privacy policy was last updated: 22/09/2026
1. GENERAL
Vixor.health is committed to protecting the privacy and personal data of the individuals with whom it interacts. Personal data are processed in accordance with Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the “General Data Protection Regulation” or “GDPR”), as well as all other applicable Belgian and European data protection legislation.
This Privacy Policy describes the manner in which personal data are collected, processed, stored and otherwise used in connection with the Vixor.health website and related activities. It further sets out the rights of data subjects in relation to such processing.
The use of cookies and similar technologies on the Vixor.health website is governed separately by the Vixor.health Cookie Policy.
2. IDENTITY OF THE DATA CONTROLLER
The Vixor.health website is operated by Jusimar, with registered office at Daverlostraat 164, 8310 Brugge, Belgium, registered with the Crossroads Bank for Enterprises under number BE0749.746.949 (“Jusimar”).
Jusimar operates under the Vixor.health name and is the holding company of the Vixor.health group. The group comprises "Hict nv", "BVBA Kerteza", "ellis.care bv" and "THE Institute, vzw" which operate as separate legal entities within the group, each retaining its own legal identity and area of expertise.
For the processing of personal data described in this Privacy Policy, Jusimar acts as data controller within the meaning of the GDPR, unless expressly indicated otherwise.
Where personal data are processed on behalf of or directly by another legal entity, the respective entity may act as an independent or joint data controller, as applicable. The relevant capacity and responsibilities shall be determined by the nature and purpose of the processing concerned.
Hict nv assists Jusimar in matters relating to data protection. Questions, requests or complaints concerning the processing of personal data may be addressed to the Data Protection Officer at:
3. CATEGORIES OF PERSONAL DATA
Vixor.health processes personal data insofar as such processing is necessary in connection with the operation of its website, its professional activities and its interactions with data subjects.
Depending on the nature of the interaction, such personal data may include identification data, such as name and surname; contact details, including email address and telephone number; professional information, including employer, position, professional background and professional interests; correspondence and information voluntarily provided through contact forms or other communications; and technical information generated in connection with the use of the website, including IP address, browser information, device information and related technical data.
In the context of recruitment, Vixor.health and/or the relevant recruiting entity may additionally process information contained in a curriculum vitae, cover letter or application form, including employment history, education, professional qualifications, skills and experience, as well as information generated during interviews and other stages of the recruitment and selection procedure.
Vixor.health does not intend to collect special categories of personal data within the meaning of Article 9 GDPR through the website unless such processing is specifically required and a valid legal basis exists.
4. PURPOSES AND LEGAL BASES OF PROCESSING
Personal data are processed only for specified, explicit and legitimate purposes and on the basis of an appropriate legal ground under the GDPR.
Personal data submitted through the website or otherwise provided in the context of an enquiry may be processed for the purpose of responding to the relevant request, maintaining professional correspondence and, where appropriate, taking steps prior to entering into a contractual relationship. Such processing is based, as applicable, on Article 6(1)(b) GDPR or on the legitimate interests pursued by Vixor.health in managing professional communications and relationships in accordance with Article 6(1)(f) GDPR.
Personal data relating to clients, prospective clients, partners or other professional contacts may be processed where necessary for the preparation, conclusion and performance of agreements, the administration of professional relationships, compliance with applicable legal obligations and the legitimate business and organisational interests of Vixor.health.
Where Vixor.health sends newsletters, invitations, updates or other direct marketing communications, personal data shall be processed on the basis of consent where consent is legally required or on another legal basis permitted under applicable legislation.
Technical data may be processed to ensure the proper functioning, security and integrity of the website, to detect or prevent misuse and to maintain and improve Vixor.health’s digital infrastructure. Where such processing is not subject to consent requirements, it is based on the legitimate interests of Vixor.health in operating a secure and effective website.
Processing involving cookies and similar technologies is governed by the separate Cookie Policy.
5. RECRUITMENT AND APPLICATIONS
Vixor.health may publish employment and consultancy opportunities relating to all other entities within or associated with Vixor.health.
Where an individual applies for a vacancy through Vixor.health, personal data provided as part of that application may be processed for the purposes of receiving and assessing the application, evaluating the candidate’s suitability for the relevant position, communicating with the candidate, conducting interviews and assessments, making recruitment decisions and, where applicable, preparing an employment, consultancy or other professional agreement.
Such processing may include identification and contact details, curriculum vitae, cover letter, education, professional qualifications, employment history, professional experience, information obtained during interviews or assessments, references where applicable, and other information voluntarily provided by the applicant.
The processing of applicant data is based, as applicable, on the necessity to take steps at the request of the applicant prior to entering into a contract pursuant to Article 6(1)(b) GDPR and/or the legitimate interests of the relevant recruiting entity in identifying and selecting suitable candidates pursuant to Article 6(1)(f) GDPR.
Application data may be disclosed to the legal entity offering the relevant vacancy and to employees, managers, human resources personnel, professional advisers and service providers whose involvement is reasonably necessary for the recruitment process.
Personal data relating to unsuccessful applicants shall be retained for 36 months following completion of the relevant recruitment procedure, unless a longer retention period is required or permitted by law or the applicant has agreed to the retention of his or her data for future opportunities.
6. DISCLOSURE OF PERSONAL DATA
Personal data shall only be disclosed insofar as such disclosure is necessary for the purposes for which the data were collected or where disclosure is otherwise required or permitted by law.
Personal data may, where appropriate, be disclosed to other entities within or associated with Vixor.health; employees and authorised personnel; IT, hosting and website service providers; communication and email service providers; recruitment providers; professional advisers, including legal, accounting, audit and data protection advisers; competent public authorities and regulatory bodies; and other third parties where required by law or authorised by the data subject.
Vixor.health does not sell personal data.
Where third parties process personal data on behalf of Vixor.health in their capacity as processors, appropriate contractual and organisational measures shall be implemented in accordance with Article 28 GDPR.
7. INTERNATIONAL TRANSFERS
Personal data may be processed within the European Economic Area (“EEA”) and, where necessary, in countries outside the EEA.
Where personal data are transferred to a country outside the EEA that is not subject to an adequacy decision of the European Commission, such transfer shall only take place where an appropriate transfer mechanism and safeguards are in place in accordance with Chapter V GDPR. Such safeguards may include the Standard Contractual Clauses adopted by the European Commission or another legally recognised transfer mechanism.
8. RETENTION OF PERSONAL DATA
Personal data shall not be retained for longer than is necessary for the purposes for which they are processed, subject to applicable statutory retention periods and the need to establish, exercise or defend legal claims.
The applicable retention period shall be determined by reference to the nature of the personal data, the purpose and legal basis of the processing, applicable contractual relationships and any statutory or regulatory requirements.
Without prejudice to applicable legal requirements, the following retention periods apply:
Contact enquiries and related correspondence: 36 months
Recruitment data relating to unsuccessful applicants: 12 months following completion of the relevant recruitment procedure.
Client and contractual information: 84 months
Direct marketing data: 36 months
Technical and security information: 84 months
Upon expiry of the applicable retention period, personal data shall be deleted or anonymised unless continued retention is required or permitted by law.
9. SECURITY AND CONFIDENTIALITY
Vixor.health implements appropriate technical and organisational measures designed to ensure a level of security appropriate to the risks associated with the processing of personal data. Such measures are intended to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data.
Access to personal data is restricted to persons who require such access for legitimate professional purposes and who are subject to appropriate confidentiality obligations.
10. RIGHTS OF DATA SUBJECTS
Subject to the conditions and limitations provided by applicable data protection legislation, data subjects have the right to request access to their personal data and to obtain a copy thereof; to request the rectification of inaccurate or incomplete personal data; to request the erasure of personal data; to request restriction of processing; to object to processing based on legitimate interests; and, where the applicable legal requirements are satisfied, to receive personal data in a structured, commonly used and machine-readable format and to transmit those data to another controller.
Where processing is based on consent, the data subject has the right to withdraw such consent at any time. Withdrawal of consent shall not affect the lawfulness of processing based on consent prior to its withdrawal.
Data subjects have the right to object at any time to the processing of personal data for direct marketing purposes.
Requests concerning the exercise of these rights may be submitted to:
julie.vanhooreweghe@hict.be
Vixor.health may request additional information where reasonably necessary to verify the identity of the individual submitting a request.
11. AUTOMATED DECISION-MAKING
Vixor.health does not subject individuals to decisions based solely on automated processing, including profiling, which produce legal effects concerning them or similarly significantly affect them within the meaning of Article 22 GDPR.”
12. RIGHT TO LODGE A COMPLAINT
Without prejudice to any other administrative or judicial remedy, data subjects have the right to lodge a complaint with the competent supervisory authority where they consider that the processing of their personal data infringes applicable data protection legislation.
In Belgium, the competent supervisory authority is:
Data Protection Authority / Gegevensbeschermingsautoriteit / Autorité de protection des données
Drukpersstraat 35 / Rue de la Presse 35
1000 Brussels
Belgium
www.gegevensbeschermingsautoriteit.be
Data subjects may contact Vixor.health at julie.vanhooreweghe@hict.be prior to lodging a complaint in order to allow Vixor.health the opportunity to investigate and address the matter.
13. THIRD-PARTY WEBSITES
The Vixor.health website may contain links to websites or digital services operated by third parties, including websites operated by entities associated with Vixor.health. The processing of personal data through such third-party websites is subject to the privacy policies and practices of the respective operators.
Vixor.health is not responsible for the processing of personal data carried out independently by third-party website operators, and reserves the right to update information at any time.
14. AMENDMENTS TO THIS PRIVACY POLICY
Vixor.health reserves the right to amend this Privacy Policy where necessary to reflect changes in its processing activities, website, organisational structure or applicable legal requirements.
The most recent version of the Privacy Policy shall be made available through the Vixor.health website.
15. CONTACT
Questions concerning this Privacy Policy or the processing of personal data may be addressed to:
Daverlostraat 164, 8310 Brugge, Belgium
BE 0749.746.949
rethinkinghealthcare@vixor.health
For data protection matters: